summer production/artistic intern
production, Los Angeles Chamber Orchestra
starts may 27 to july 29 (10 weeks)
$14.25/hr, 40 hrs/wk
principal job duties & responsibilities
The intern will assist the Orchestra’s production and artistic administration department with the preparation and execution of the upcoming season’s musician, guest artist, instrument rental and vendor contracts. The intern will serve as the project coordinator for facilitating the time-table and the mailing and receiving of all assigned contracts. This project will require the intern to become well acquainted with many facets of the organization and will provide the opportunity for the intern to interact with a wide variety of professional musicians, artist managers, music publishers, performance venues, and industry contacts throughout the country.
Additionally, the intern will assist the music librarian prepare for the upcoming season. Music library duties include researching repertoire, contacting music publishers for availability of orchestral rental parts and obtaining a quote for needed materials.
The intern will also assist with the Orchestra’s primary education and community engagement program, Meet the Music. The intern will be responsible for processing and logging the upcoming season’s teacher applications, which will secure the school’s participation in the program for the upcoming school year. The intern will also assist in researching and identifying potential organizations for participation in LACO’s Community Partners Program.
The intern will also participate in departmental and general staff meetings.
· Gain basic understanding of how a non-profit arts organization functions;
· Learn through mentoring by senior staff, including executive director and general manager;
· Experience working in an office environment with arts administrators at all levels;
· Gain hands-on experience in executing contracts, music library duties, and assisting education and community engagement initiatives;
· Cultivate a professional network of musicians, artist managers, music publishers, performing venues and industry contacts;
· Acquire an understanding of and appreciation for the behind-the-scenes responsibilities of producing a concert series; and
· Learn to manage multiple deadlines and prioritize work flow.
assistant director of individual giving & annual fund
advancement, Los Angeles Chamber Orchestra
director of advancement & leadership giving
full-time position/ exempt
The assistant director of individual giving & annual fund will develop, guide, and implement the strategy for all broad based annual fund giving and act as major gifts officer to cultivate and steward major donors. He/she will be a leader on LACO’s fund-raising team and in efforts related to the annual fund and individual giving, stewardship and donor communications raising just over $400,000 from broad based donors towards an annual department goal of $3,432,700. This position has the directive to expand the broad based program over the next 3 to 5 years.
specific responsibilities include
- maintain and grow an assigned portfolio of donors and prospects, in alignment with the department’s major gifts pipeline
- plan, execute and evaluate 6 direct mail appeals, 4 subscription suggested donation appeals, and multiple email appeals
- supervise an Advancement Assistant who will support the work of the administrative functions of the advancement team
- write copy for development websites, emails, newsletter articles, and other fundraising materials;
- manage the donation acknowledgement process including writing letters, managing lists and personalization;
- serve as primary liaison between advancement and finance for gift reconciliation
skills and qualifications
- Proactive contributor with strong patron focus and the ability to maintain relationships and create consensus in support of shared outcomes.
- A highly collaboratively work style and ability to thrive in a complex and evolving work environment.
- Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, donors, program participants, and other stakeholders.
- Self-starter, able to work independently and entrepreneurial; enjoys creating and implementing new initiatives.
Bachelor’s degree in liberal arts or arts related field, advanced degree preferred. Experience: 3-5 years nonprofit or performing arts experience strongly preferred. Demonstrated experience managing and interacting with major donors, and a working knowledge of fundraising tactics and strategies. Sustained and demonstrated platforms for complex organization required. A working knowledge across a broad spectrum of fundraising functions is required, including broad based, direct mail and fundraising events.
Strong teamwork and collaboration required. Ability to maintain objectivity, model behavior, coach others to success, enable a positive work environment, operate efficiently, and demonstrate appropriate use of authority and comprehension of responsibility. Expert ability to lead content strategy and key message development within brand guidelines, able to interpret statistical data, develop budgets, lead financial planning and strategy
director of finance and administration
As accounting associate, this position processes payables and disbursements, creates journal entries in the general ledger, performs excel reconciliations and period closing entries, processes payroll and related benefits for orchestra and staff, using initiative and good judgment in problem solving. This position requires extensive data entry including AP and ADP entry. This is a position with the ability to grow and expand finance and IT duties.
· In coordination with the director of finance and administration, prepare monthly financials for committee and board meetings. Prepare special reports and analysis as needed.
· Process invoices, check requests and credit card charges into AP system (Quick Books).
· Process semimonthly payroll in ADP for staff and orchestra payroll as scheduled.
· Set up new employees in ADP, create personnel folders, and oversee enrollment in benefit plans.
· Maintain vendor files and manage all vendor communications.
· Analyze and reconcile credit card and union dues accounts.
· Prepare, distribute and file IRS 1099 and W-2 forms.
· Track sick leave and vacation.
· Assist with preparing annual audit schedules.
· Extreme discretion and strict confidentiality.
· Highly organized and efficient with ability to respond to requests promptly.
· Ability to work independently and meet deadlines.
· Attention to detail and accuracy.
· Positive attitude and interest in music.
· Friendliness and flexibility in a small office.
· Knowledge of basic accounting procedures and standards.
· One year of accounting work. Bachelor’s degree in accounting preferred.
· Facility and accuracy with ADP and accounting software (currently Quick Books).
· Advanced Excel ability, with strong typing and computer skills.
meet the music docent
There are three Meet the Music concerts each season. Docents are asked to attend a two hour weekday morning training session at the LACO offices a few weeks prior to each of the four concerts. After the meetings, docents will then disperse to schools to teach students participating in Meet the Music. Docents are invited to attend all Meet the Music concerts.
Going to schools to teach students about the music they will hear at a LACO concert. Introducing students to classical music in a fun way.
Enthusiasm and the ability to present knowledge in exciting ways to large groups of 4th, 5th and 6th graders. An appreciation of music is a big plus, but a musical background is not required. We will provide you with all the information and training that you will need to teach the students.
Volunteer Position with insider perks and the invaluable opportunity to experience LACO’s Meet the Music concerts. Parking for training sessions and Meet the Music concerts will be provided.
Please call Taylor Lockwood at 213 622 7001 × 212 for more information.
Volunteering is a satisfying way to give back to your favorite Orchestra. Volunteers have the opportunity to meet the musicians, attend concerts, receive acknowledgment in our season program and more!