JOB DESCRIPTION: DIRECTOR OF PRODUCTION
Ensures the smooth operations of the orchestra’s production activities and facilitates all communication with Music Director, musicians, venues, guest artists, personnel manager, librarian, stage manager, and other staff. Provides a safe and productive workplace for orchestra musicians by coordinating auditions, addressing personnel issues, and interpreting and complying with the master agreement. Coordinates the outreach programs of the orchestra as well as communication with the Artistic Affairs Committee. Supervises the Associate Director of Production, Orchestra Librarian, and Orchestra Personnel Manager.
general
- Communicate and collaborate with Development and Marketing & PR Departments on an ongoing basis
- Prepare budgets for artistic, education, and production departments
- Work closely with Music Director and Executive Director in season planning and other artistic matters
- Maintain a strong working relationship with Orchestra Committee, Local 47 and AFM, and participate in collective bargaining negotiation
- Oversee special projects such as digital content distribution, touring, and recording
- Represent the Los Angeles Chamber Orchestra to the public, when necessary, in the Executive Director’s stead
production
- Supervise implementation of current season production and planning of future activities, including seasons, run-outs, tours, and special concerts
- Schedule facilities for performance and rehearsals
- Book guest artists, including fee and contract negotiations with artist managers
- Maintain artist relations, including planning for and seeing to the needs of guest artists.
- Coordinate, supervise, and implement various ancillary actives including auditions, receptions, and informal musical events involving musicians.
education/outreach
- Supervise the development of school contacts and maintenance of database of this information
- Supervise the communication with and amongst docents, musicians, teachers, principals, and other school personnel both to implement the various aspect of our education program and to build audiences for Meet the Music concerts
- Supervise communications with community partners of our outreach program
direct reports
associate director of production, librarian, personnel manager
characteristics desired
- Experience at an orchestra or a similar track record of managing operations and personnel at a complex organization
- Excellent knowledge of orchestra and venue operations and backstage and front of house production elements, as well as a track record of ensuring a safe and productive work environment for performers and production crew
- Knowledge of classical music and the performing needs of orchestral musicians; musical training or past experience as a professional musician a plus
- Experience creating, managing and evaluating impactful educational, learning, and community programs, plus experience working with diverse constituents and building a welcoming and inclusive environment that encourages broad participation in the arts.
- Familiarity with budgeting and a commitment to fiscal responsibility
- Superior planning, organizational and scheduling skills, including the ability to manage multiple projects simultaneously and act swiftly and calmly under pressure
- Experience in managing full-time and part-time, at will and unionized staff
- Excellent written and verbal communications skills
The Los Angeles Chamber Orchestra is proud to be an equal opportunity employer. We encourage applications from diverse candidates, and we are committed to the creation of an inclusive work environment for all employees. We will not discriminate and will take affirmative action measures to ensure against discrimination on the basis of race, color, gender, gender expression/identity, national origin, age, religion, creed, disability, veteran’s status, criminal conviction, or sexual orientation.
Interested applicants should send cover letter, resume, and references to info@laco.org.
Application review begins immediately; applications will be accepted until position is filled.
ACCOUNTING ASSOCIATE
department: finance
reports to: director of finance and administration
part-time position (20 to 26 hours)/non-exempt
position purpose
As accounting associate, this position processes payables and disbursements, creates journal entries in the general ledger, performs excel reconciliations and period closing entries, processes payroll and related benefits for orchestra and staff, using initiative and good judgment in problem solving. Accounting level of work may vary depending on skill set. This position requires extensive data entry including AP and ADP entry.
Opportunity to grow, develop and be involved with other departments in the organization.
- In coordination with the director of finance and administration, prepare monthly financials for committee and board meetings. Prepare special reports and analysis as needed.
- Process invoices, check requests and credit card charges into AP system (Quick Books).
- Process semimonthly payroll in ADP for staff and orchestra payroll as scheduled.
- Set up new employees in ADP, create personnel folders, and oversee enrollment in benefit plans.
- Maintain vendor files and manage all vendor communications.
- Analyze and reconcile credit card and union dues accounts.
- Track sick leave and vacation.
- Assist with preparing annual audit schedules.
characteristics required
- Extreme discretion and strict confidentiality.
- Highly organized and efficient with ability to respond to requests promptly.
- Ability to work independently and meet deadlines.
- Attention to detail and accuracy.
- Positive attitude and interest in music.
- Friendliness and flexibility in a small office.
requirements
- Working from home with some time each week required to be in the downtown LA office. Laptop provided for working at home with wifi reimbursement.
- Knowledge of basic GAAP accounting procedures and standards.
- One year of accounting work. Bachelor’s degree in accounting preferred.
- Facility and accuracy with ADP and accounting software.
- Advanced Excel ability, with strong typing and computer skills.
- Excellent organizational skills and ability to multi-task.
to apply
Please email cover letter and resume to info@laco.org. Subject: Accounting Associate. Resumes will be reviewed upon receipt.
FINANCE INTERN
made possible by LA County Arts
This will be a unique experience at the nexus of managing performing arts in Los Angeles and experiencing the business needs and practices of a large, thriving cultural organization. The nonprofit world is markedly different from the environment of for-profit businesses, yet it is a business and all of the core fiscal, procedural, employment, legal and operational requirements of operating a business in California and LA County do apply. The creative economy is a major component of the economy of Los Angeles County, and until recent setbacks caused by the pandemic, was a growing portion of the workforce. Performing arts contribute significantly to civic life and the realization of a fulfilled and rewarding personal and professional life.
DESCRIPTION
The position is ideal for a student or young professional who possesses business acumen and has a heart for the musical arts, professional performance and community services.
The finance intern would assist in audit preparation, migration of financial data to the web, and help design new reports and dashboards to allow LACO to easily produce reports for staff and Board that portray relevant metrics. The intern would have exposure to all areas of orchestra management and participate in measuring the success of departments toward the full operational health of a major, internationally renowned chamber orchestra.
Regular duties and responsibilities for the finance intern would also include generating and analyzing reports, taking notes during meetings, preparing statements, entering data, and assisting with assembling information for programmatic and fiscal audits required by funders and by insurance, regulatory or governmental entities. The intern will also participate in departmental and general staff meetings.
Our goals for the intern:
The intern will gain a basic understanding of how a nonprofit arts organization functions through mentoring by senior staff, including the Director of Finance and Administration and other department staff; will experience working in an office environment with arts administrators at all levels; will gain hands-on experience in planning a fiscal strategy, participating in assigned tasks, while managing multiple deadlines and prioritizing work flow; will learn to approach vendors and contractors and maintain business relationships.
To apply, please email resume, along with a cover letter that outlines the applicant’s interest and appropriateness for the position to: Karin Burns, Director of Finance and Administration, at karinburns@laco.org. Questions? Please call 213-622-7001 x 208.
meet the music docent
hours:
There are three Meet the Music concerts each season. Docents are asked to attend a two hour weekday morning training session at the LACO offices a few weeks prior to each of the four concerts. After the meetings, docents will then disperse to schools to teach students participating in Meet the Music. Docents are invited to attend all Meet the Music concerts.
duties include:
Going to schools to teach students about the music they will hear at a LACO concert. Introducing students to classical music in a fun way.
skills required:
Enthusiasm and the ability to present knowledge in exciting ways to large groups of 4th, 5th and 6th graders. An appreciation of music is a big plus, but a musical background is not required. We will provide you with all the information and training that you will need to teach the students.
salary:
Volunteer Position with insider perks and the invaluable opportunity to experience LACO’s Meet the Music concerts. Parking for training sessions and Meet the Music concerts will be provided.
Please call Taylor Lockwood at 213 622 7001 × 212 for more information.
volunteer
Volunteering is a satisfying way to give back to your favorite Orchestra. Volunteers have the opportunity to meet the musicians, attend concerts, receive acknowledgment in our season program and more!
Some of the ways you can help include office support, music education, concert/event support and orchestra hospitality. Learn more, or contact us at info@laco.org.