reports to: general manager with supervision by the operations and community programs coordinator
part time position/non-exempt
The stage manager is a key member of the Artistic Operations team. Together with the general manager and operations and community programs coordinator, the stage manager will oversee and implement all stage setup and logistics for LACO services, ensuring the smooth and safe operation of all rehearsals and concerts in a timely and professional manner. The stage manager works closely with venue house crews, musicians, operations and community programs coordinator, personnel manager, artistic and community programs coordinator, general manager, librarian, music director, guest conductors, and soloists.
In support of the marketing and advancement departments, this position assists with all box office and ticketing duties, serving as a front-line contact for LACO patrons. This position provides prompt and accurate service and embraces LACO’s tagline of “making great music personal” in all interactions with the Orchestra’s patrons and the community at large.
scope & responsibilities
Stage and Backstage:
- Ensure stage and backstage areas are prepared for rehearsal and performance at least one hour before service start and at least thirty minutes before the front of house is opened to the public.
- Ensure that all stage requirements specified by conductors, artists and the LACO Master Agreement are met.
- Stage manage all orchestral services including main series, baroque series, run-outs, tours, sessions and chamber music services as scheduled.
- Coordinate with local stage crews to ensure appropriate work duties are assigned and smooth workflow is maintained during all LACO services
- Coordinate and schedule with Operations and Community Programs Coordinator, rental and transportation agencies and local crew to ensure timely and accurate delivery and pickup of all necessary instruments and equipment.
- As stage manager, in coordination with Personnel Manager, Operations and Community Programs Coordinator and house staff, call all production and show-related cues, and communicate all show-related information such as timing sheets, audience late seating breaks, intermission lengths, etc.
- Load out stage setup and related equipment, as necessary, in a timely, effective, and efficient manner, in coordination with the local crew, following every service.
- Make stage calls for conductor, soloist and as necessary.
- Assist artistic operations department with auditions, community events and other activities as scheduled.
- Hire assistant stage personnel for LACO services when necessary, as approved by Operations and Community Programs Coordinator.
- Attend all required production meetings for every orchestral concert set, as scheduled by Operations and Community Programs Coordinator.
- In consultation with Conductors and Operations and Community Programs Coordinator, prepare stage plots for orchestral services using industry standard programs.
- Work with Operations and Community Programs Coordinator to compile, create and distribute schedules, information and concert timelines for stage crew and operations artistic staff
- Address any musician requests for change of staging, in consultation with Personnel Manager and Operations and Community Programs Coordinator.
- Maintain and monitor a LACO email address to ensure timely and professional internal and external correspondence.
- Work with Operations and Community Programs Coordinator to document stage set-ups, production notes and information for archives.
- Serve as the primary point of contact for all technical, audiovisual and multimedia production information. Prepare quotes for special projects and productions.
- Other production duties as assigned.
Position requires at least 5 years of professional experience in stage management and/or orchestra operations with a similar institution, and thorough knowledge of orchestral rehearsal and concert procedures. Bachelor’s degree preferred but not required. Experience working with union contracts, rules and regulations. Must have technical knowledge of performance venues, audio, video and multi-media platforms. Stage manager must be able to lift and/or move up to 100 pounds. Stage manager must exhibit a respectful, professional, and amenable attitude, ability to work in a fast-paced environment, and exhibit excellent interpersonal and communication skills. Must understand the needs of a professional musician and be a creative problem solver who represents the interests of LACO in a variety of services and programs. LACO schedule includes nights, weekends and potential travel.
As accounting associate, this position processes payables and disbursements, creates journal entries in the general ledger, performs excel reconciliations and period closing entries, processes payroll and related benefits for orchestra and staff, using initiative and good judgment in problem solving. Accounting level of work may vary depending on skill set. This position requires extensive data entry including AP and ADP entry.
- In coordination with the director of finance and administration, prepare monthly financials for committee and board meetings. Prepare special reports and analysis as needed.
- Process invoices, check requests and credit card charges into AP system (Quick Books)
- Process semimonthly payroll in ADP for staff and orchestra payroll as scheduled.
- Set up new employees in ADP, create personnel folders, and oversee enrollment in benefit plans.
- Maintain vendor files and manage all vendor communications.
- Track sick leave and vacation.
- Assist with preparing annual audit schedules.
- Extreme discretion and strict confidentiality.
- Highly organized and efficient with ability to respond to requests promptly.
- Ability to work independently and meet deadlines.
- Attention to detail and accuracy.
- Positive attitude and interest in music.
- Friendliness and flexibility in a small office.
- Knowledge of basic GAAP accounting procedures and standards
- One year of accounting work. Bachelor’s degree in accounting preferred.
- Facility and accuracy with ADP and accounting software.
- Advanced Excel ability, with strong typing and computer skills.
- Excellent organizational skills and ability to multi-task.
Please email cover letter and resume to firstname.lastname@example.org. Subject: Accounting Associate.
Resumes will be reviewed the first week of July 2018.
meet the music docent
There are three Meet the Music concerts each season. Docents are asked to attend a two hour weekday morning training session at the LACO offices a few weeks prior to each of the four concerts. After the meetings, docents will then disperse to schools to teach students participating in Meet the Music. Docents are invited to attend all Meet the Music concerts.
Going to schools to teach students about the music they will hear at a LACO concert. Introducing students to classical music in a fun way.
Enthusiasm and the ability to present knowledge in exciting ways to large groups of 4th, 5th and 6th graders. An appreciation of music is a big plus, but a musical background is not required. We will provide you with all the information and training that you will need to teach the students.
Volunteer Position with insider perks and the invaluable opportunity to experience LACO’s Meet the Music concerts. Parking for training sessions and Meet the Music concerts will be provided.
Please call Taylor Lockwood at 213 622 7001 × 212 for more information.
Volunteering is a satisfying way to give back to your favorite Orchestra. Volunteers have the opportunity to meet the musicians, attend concerts, receive acknowledgment in our season program and more!