reports to: director of advancement and leadership giving
To support LACO’s fund-raising team and efforts in individual giving, stewardship and donor communications.
scope & responsibilities
The advancement assistant works as part of LACO’s dynamic fund-raising team and administrative staff, collaborating with colleagues in marketing, production and finance as necessary to complete assigned projects. The advancement assistant supports all members of the advancement team with primary duties focusing on annual fund cultivation, solicitation, stewardship and acknowledgement activities.
In collaboration with the director of advancement and leadership giving, the advancement assistant helps raise approximately $300,000 in annual giving revenue. Through a variety of personal and broad-based fundraising tactics for annual gifts up to $10,000, the advancement assistant will execute various projects that raise $215,000 in gifts under $2,500 and $85,000 in gifts from $2,500-$9,999. The advancement assistant ensures effective communications with donors at all stages of the gift cycle. Specific responsibilities are as follows:
- plan, execute and evaluate 6 direct mail appeals, 4 subscription suggested donation appeals, multiple email appeals and a telefunding campaign each year; craft messaging for all mass solicitation communications;
- segment and create mailing lists and serving as primary liaison for printing and mailing services (in-house or at mail houses) within deadline;
- research prospective grant sources and help write proposals and prepare application materials for government agencies, foundations and corporate philanthropies as needed;
cultivation and stewardship
- write copy for development websites, emails, newsletter articles, and other fundraising materials;
- manage the donation acknowledgement process including writing letters, managing lists and personalization
- ensure donor benefit fulfilment including program book donor lists, invitations to events and coordinating donor lounges at concerts;
- provide support as needed for two major fundraising galas, several smaller exclusive events, education programs, donor lounges and concert receptions each season;
- help ensure compliance with grant and sponsorship agreements, including reporting, acknowledgement and benefit fulfilment;
- oversee and expand LACO’s volunteer program in the areas of concert, fundraising event and office support;
- coordinate with LACO senior staff to prepare and compile materials for board meetings, track meeting attendance and maintain board archive; take board minutes;
- open and track all LACO mail; monitor daily donation logs; enter gifts into patron database; make bank deposits and generate daily reports for director of finance;
- maintain an orderly patron file system including updating/cleaning of data in the ticketing/donor database system;
- help maintain administrative office, including answering phones, filing and coordinating calendars and communicating across departments for smooth office operation;
- complete other development and general office tasks as needed and assigned.
qualifications and characteristics
The candidate will possess the ability to write comprehensively, clearly and persuasively; to interact effectively and congenially with a wide variety of colleagues and constituents including LACO’s Board of Directors; to think analytically and work independently while handling multiple assignments simultaneously; to shuffle priorities efficiently and pitch in where needed; to pay close attention to detail; to meet project deadlines consistently; to be an effective collaborator on team projects; to demonstrate proactive thinking to anticipate obstacles and take initiative as challenges and opportunities arise.
The advancement assistant must be comfortable communicating with a wide range of stake holders (staff, board members, donors, concert patrons, volunteers, and vendors). The advancement assistant will consistently show enthusiasm, curiosity and prompt attention to tasks.
- bachelor’s degree is required.
- scheduling flexibility including evening and weekend hours at concerts and special events required.
- 1-2 years successful working experience in a development department, preferably an arts organization, with an understanding of the mechanics of a successful annual fundraising operation preferred.
- proficiency with Microsoft Excel, Word, Outlook required. Familiarity with design software desired.
- excellent written and verbal communication skills.
- experience with database management or CRM (Customer Relationship Management) interface preferred; familiarity with Patron Manager or SalesForce preferred.
40 hours per week maximum. Some overtime may be required during heavy events periods. EOE
Please email resume, comprehensive cover letter and 2-3 page writing sample to: email@example.com
No phone calls, please.
about los angeles chamber orchestra
Los Angeles Chamber Orchestra (LACO), proclaimed “America’s finest chamber orchestra” by Public Radio International, “one of the world’s great chamber orchestras” by KUSC Classical FM and “resplendent” by the Los Angeles Times, has established itself among the world’s top musical ensembles. Since 1997, LACO has performed under the baton of acclaimed conductor and pianist Jeffrey Kahane, hailed by critics as “visionary” and a conductor with “effortless musicality and extraordinary communicative gifts.” Under Kahane’s leadership, the Orchestra maintains its status as a preeminent interpreter of historical masterworks and a champion of contemporary composers. Acclaimed American composer Andrew Norman, whose works have been commissioned and performed worldwide, serves as composer-in-residence for the fifth season. In 2016-17, Mahan Esfahani joins LACO in his first of a three-year residency as the Baroque Conversations artistic partner, bringing excellence in Baroque programming to the series, as well as through community and education presentations each year. During its almost 50-year history, the Orchestra has made 31 recordings, toured Europe, South America and Japan, performed across North America, earning adulation from audiences and critics alike, and garnered eight ASCAP Awards for Adventurous Programming.
LACO’s 2016-17 season is its final under the leadership of Kahane, who steps down in June 2017, concluding a 20-year tenure at the Orchestra’s artistic helm, the longest in LACO history. During this sweeping and deeply personal season, which commemorates Kahane’s remarkable legacy, the Orchestra presents eight Orchestral Series concerts in collaboration with Glendale Arts and CAP UCLA; five Baroque Conversations concerts in collaboration with The Colburn School; and three Westside Connections chamber music concerts, designed to illustrate the relationship between music and other artistic disciplines. Among the season’s special musical events is “Lift Every Voice,” three-weeks of concerts, conversations and community engagement curated by Kahane to explore themes of tolerance, compassion, cooperation and creativity and the power of music to encourage understanding and promote peace. LACO values its partnerships with the Inner City Youth Orchestra of Los Angeles and Renaissance Arts Academy and proudly presents education and community programs such as Meet the Music, Community Partners, Campus to Concert Hall and the LACO/USC Thornton Strings Mentorship Program, that reach thousands of young people annually, nurturing future musicians and composers as well as inspiring a love of classical music.
Los Angeles Chamber Orchestra, headquartered in downtown LA, was founded in 1968 as an artistic outlet for the recording industry’s most gifted musicians. The Orchestra’s artistic founder, cellist James Arkatov, envisioned an ensemble that would allow these conservatory-trained players to balance studio work and teaching with pure artistic collaboration at the highest level. With the financial backing of philanthropist Richard Colburn and managerial expertise from attorney Joseph Troy, who also became the Orchestra’s first president, LACO presented its first performances. Kahane continues the standard of excellence set by the Orchestra’s first four music directors, Sir Neville Marriner, Gerard Schwarz, Iona Brown and Christof Perick.
marketing & patron services intern
reports to: marketing & sales manager
part-time internship (15 hours per week) for a defined seven-month term (nov – may); modest monthly stipend & parking/public transportation reimbursement
To assist the marketing department in effectively and efficiently managing the Orchestra’s day-to-day marketing and box office functions.
scope & responsibilities
The marketing intern assists the marketing department with marketing communications, including advertising, social media, brochure preparation, program and website content; with box office functions, including sales reports, renewal campaigns and ticket mailings; and with general organization to ensure the efficiency of the department.
- Assist with research and content for the social media platforms, e-marketing campaigns and laco.org to help expand LACO’s online presence and engage our audience
- Assist with promotion of LACO’s Campus to Concert Hall program and All Access Pass offers for full-time college students
- Maintain events calendars for various websites, news outlets and listservs
- Assist with preparation of program books including procurement and editing of artist biographies and photographs and preparation of repertoire listings for publication
- Maintain folders of all marketing mailings and advertising clippings
- Assist with organization and tracking of subscription and single ticket sales and promotions through analysis and reporting
- Help with concert duties including after parties, patron greeting, receptions and staffing information tables
- Assist with subscription renewal and acquisition mailings, and acknowledgement of orders
- Other duties as assigned
The ideal candidate for LACO’s marketing intern will be enthusiastic, creative and organized, with excellent verbal and written communication skills, sensitivity to deadlines and social grace. The candidate must pay meticulous attention to detail and possess the ability to respond efficiently, effectively and creatively to simultaneous challenges and opportunities. Candidate must be motivated, enjoy working as part of dynamic administrative team and possess team spirit.
Familiarity with social media, ticketing and/or arts administration is very desirable. Knowledge of orchestral repertoire is helpful. Solid computer skills including Excel are required. Intern may have the opportunity to assist at evening and weekend concerts and events.
- Learn how a nonprofit art organization functions
- Experience working in an office environment with staff members at all levels
- Gain hands-on experience in marketing, e-marketing, ticketing and patron services
- Gain knowledge of the planning and execution of the subscription renewal, acquisition and single ticket campaigns
- Gain experience with sales reporting
Please email resume, comprehensive cover letter and short (one page) writing sample to: firstname.lastname@example.org
This internship is sponsored by the Los Angeles County Board of Supervisors through the Los Angeles County Arts Commission. 132 undergraduate interns will participate in the program this year at 119 performing, presenting, and literary nonprofit arts organizations and municipal arts agencies throughout LA County. In addition to their full-time 10 week paid internship, interns will participate in educational events as part of the program, which is funded by the Getty Foundation. The educational events are designed to provide interns with a broader perspective of the vibrant arts and cultural landscape of the County. For additional information on the Los Angeles County Arts Commission, the Arts Internship Program, and for a complete list of all the internships offered this summer, visit the Arts Commission website at www.lacountyarts.org.
meet the music docent
There are four Meet the Music concerts each season. Docents are asked to attend a two hour weekday morning training session at the LACO offices a few weeks prior to each of the four concerts. After the meetings, docents will then disperse to schools to teach students participating in Meet the Music. Docents are invited to attend all Meet the Music concerts.
Going to schools to teach students about the music they will hear at a LACO concert. Introducing students to classical music in a fun way.
Enthusiasm and the ability to present knowledge in exciting ways to large groups of 4th, 5th and 6th graders. An appreciation of music is a big plus, but a musical background is not required. We will provide you with all the information and training that you will need to teach the students.
Volunteer Position with insider perks and the invaluable opportunity to experience LACO’s Meet the Music concerts. Parking for training sessions and Meet the Music concerts will be provided.
Please call Serge Liberovsky at 213 622 7001 × 212 for more information.
Volunteering is a satisfying way to give back to your favorite Orchestra. Volunteers have the opportunity to meet the musicians, attend concerts, receive acknowledgment in our season program and more!